Opportunities From: The Church Studio

For those interested in other volunteer opportunities, helping with merch is a great way to contribute. Tasks include folding, rolling, and applying stickers to shirts, as well as restocking items and managing inventory. On Saturdays, we need extra help running the register for Tunes @ Noon as well. 

If you're keen on retail, this is a fantastic opportunity to get involved at The Church Studio!

Thank you.

Posters have not arrived yet, BUT we will keep you posted. If you are interested in this future opportunity, please sign up or contact me directly. 

We’re looking for a handful of volunteers to help distribute posters around Tulsa! This includes areas like Brady, Cherry Street, Blue Dome, Jenks, Mother Road Market, Kendall Whittier, Meadow Gold, and South Tulsa, along with local music venues, bars, and other community businesses.

We already have a list of locations that need posters, but if you know of other great spots, we’re happy to add them too. 

If you’re available to help, please reply and let me know, we truly appreciate your support in spreading the word!

Thank you!
-Jess

Carney Fest Runner – Volunteer Role Description

Runners are the go-to helpers who keep Carney Fest running smoothly by jumping in wherever support is needed most. This flexible role includes assisting with merchandise booths, admissions, trash and sustainability efforts, and performing regular bathroom checks. Runners help problem-solve in real time, support team leads, restock supplies, and ensure guest areas stay clean, organized, and welcoming. This role is perfect for energetic volunteers who enjoy variety, teamwork, and making a big impact behind the scenes.

Carney Fest Runner – Volunteer Role Description

Runners are the go-to helpers who keep Carney Fest running smoothly by jumping in wherever support is needed most. This flexible role includes assisting with merchandise booths, admissions, trash and sustainability efforts, and performing regular bathroom checks. Runners help problem-solve in real time, support team leads, restock supplies, and ensure guest areas stay clean, organized, and welcoming. This role is perfect for energetic volunteers who enjoy variety, teamwork, and making a big impact behind the scenes.

Carney Fest — Admissions Team

The Admissions Team is the first point of contact for guests and plays a key role in creating a smooth, welcoming entry experience. This team manages wristbands, ID checks, ticketing, and guest flow throughout the day.

Volunteers Needed: At least 8
Shifts:

Morning: 2:00 PM- 9 PM (includes breakdown)

Breakfast, lunch and breaks included

Responsibilities:

Distribute GA and alcohol wristbands

Check IDs and verify age for alcohol access

Work the registration/check-in station

Greet guests and provide basic event information

Serve as entry guides to direct guests where they need to go

Assist with setup and breakdown of admissions area

Volunteers will rotate roles as needed to keep lines moving and ensure a friendly, efficient experience for all attendees.

Carney Fest — Admissions Team

The Admissions Team is the first point of contact for guests and plays a key role in creating a smooth, welcoming entry experience. This team manages wristbands, ID checks, ticketing, and guest flow throughout the day.

Volunteers Needed: At least 8
Shifts:

Morning: 7:00 AM – 2:00 PM (includes setup)

Breakfast, Lunch and Breaks included

Responsibilities:

Distribute GA and alcohol wristbands

Check IDs and verify age for alcohol access

Work the registration/check-in station

Greet guests and provide basic event information

Serve as entry guides to direct guests where they need to go

Assist with setup and breakdown of admissions area

Volunteers will rotate roles as needed to keep lines moving and ensure a friendly, efficient experience for all attendees.

• 3 Merchandise Assistants – Help guests find sizes, grab shirts/items, restock displays, and answer basic questions
• 1 Register Lead – Handle purchases, POS system, and cash/card transactions
• 1 Runner/Floater – Assist with restocking, supply runs, and coverage during breaks

• Set up merch tables, displays, signage, and inventory (morning shift)
• Greet guests and provide friendly, helpful customer service
• Assist guests with sizing and product questions
• Keep merch area organized and stocked throughout the event
• Process sales accurately and efficiently
• Communicate low inventory needs to the merch lead
• Break down merch area, pack inventory, and assist with cleanup (afternoon shift)

Shift Times (5 volunteers per shift):
• Afternoon 2pm-9pm (Breakdown Included)

All merchandise will be located outside and will include both The Church Studio merch and Carney Fest merch.

• 3 Merchandise Assistants – Help guests find sizes, grab shirts/items, restock displays, and answer basic questions
• 1 Register Lead – Handle purchases, POS system, and cash/card transactions
• 1 Runner/Floater – Assist with restocking, supply runs, and coverage during breaks

• Set up merch tables, displays, signage, and inventory (morning shift)
• Greet guests and provide friendly, helpful customer service
• Assist guests with sizing and product questions
• Keep merch area organized and stocked throughout the event
• Process sales accurately and efficiently
• Communicate low inventory needs to the merch lead
• Break down merch area, pack inventory, and assist with cleanup (afternoon shift)

Shift Times (5 volunteers per shift):
• Morning: 7:00 AM – 2:00 PM (includes setup)

All merchandise will be located outside and will include both The Church Studio merch and Carney Fest merch.

Carney Fest — Docent Volunteer Description

The Church Studio | May 2

Laura Bennison will serve as the main contact and lead coordinator for all docents.

laura.bennison1@gmail.com

303-981-1047

Docents will be stationed throughout The Church Studio to welcome guests, answer questions, and share information as attendees freely roam the building. You’ll rotate stations every 1–2 hours so no one is in the same spot all day, keeping the experience fresh and engaging.

Shifts:
• Afternoon 2pm-9pm  (includes clean up support)

Scheduled breaks will be included with food provided

This role is perfect for friendly, knowledgeable volunteers who enjoy engaging with guests and representing The Church Studio during one of our biggest events of the year.

Carney Fest — Docent Volunteer Description

The Church Studio | May 2

Laura Bennison will serve as the main contact and lead coordinator for all docents.

laura.bennison1@gmail.com

303-981-1047

Docents will be stationed throughout The Church Studio to welcome guests, answer questions, and share information as attendees freely roam the building. You’ll rotate stations every 1–2 hours so no one is in the same spot all day, keeping the experience fresh and engaging.

Shifts:
• Morning: 7:00 AM – 2:00 PM (includes set-up support)

Breakfast and lunch will be provided, along with scheduled breaks.

This role is perfect for friendly, knowledgeable volunteers who enjoy engaging with guests and representing The Church Studio during one of our biggest events of the year.

For those interested in other volunteer opportunities, helping with merch is a great way to contribute. Tasks include folding, rolling, and applying stickers to shirts, as well as restocking items and managing inventory. On Saturdays, we need extra help running the register for Tunes @ Noon as well. 

If you're keen on retail, this is a fantastic opportunity to get involved at The Church Studio!

Thank you.

Overview:
The Front Desk Greeter is often the very first impression guests have of The Church Studio. This role is essential in creating a welcoming, professional, and engaging experience for all visitors. The greeter ensures guests feel comfortable, informed, and excited about their time in the studio while also supporting the overall flow of operations.

Key Responsibilities:

Warmly welcome every visitor upon arrival.

Offer a brief orientation of the space, including the lounge, gift shop, tour details, and restrooms.

Provide basic historical context of the building and gallery while visitors wait for a docent.

Collect email addresses for studio communications.

Share information about memberships and Leon Russell: The Illustrated Biography when appropriate.

Promote the “merchandise item of the week” and any special sales.

Take photos of guests in front of Leon’s portrait or other key locations when requested.

Notify team members when vendors, guests, or clients arrive for meetings.

Maintain a clean, organized, and inviting front desk area.

Assist with occasional errands, such as dropping packages at the post office.

Monitor visitor foot traffic and remain alert to overall security.

Follow and understand security procedures to ensure guest and staff safety.

Qualities & Skills:

Friendly, approachable, and enthusiastic personality.

Excellent communication and customer service skills.

Ability to multitask and stay attentive in a busy environment.

Dependable and punctual.

Interest in music history and The Church Studio’s mission is a plus.

Time Commitment:
Flexible shifts available. Saturdays and event days are the busiest and most in need of support.

Impact:
As the first point of contact, you set the tone for each visitor’s experience. Your presence helps guests feel welcome, keeps operations running smoothly, and supports the mission of The Church Studio.

Overview:
The Front Desk Greeter is often the very first impression guests have of The Church Studio. This role is essential in creating a welcoming, professional, and engaging experience for all visitors. The greeter ensures guests feel comfortable, informed, and excited about their time in the studio while also supporting the overall flow of operations.

Key Responsibilities:

Warmly welcome every visitor upon arrival.

Offer a brief orientation of the space, including the lounge, gift shop, tour details, and restrooms.

Provide basic historical context of the building and gallery while visitors wait for a docent.

Collect email addresses for studio communications.

Share information about memberships and Leon Russell: The Illustrated Biography when appropriate.

Promote the “merchandise item of the week” and any special sales.

Take photos of guests in front of Leon’s portrait or other key locations when requested.

Notify team members when vendors, guests, or clients arrive for meetings.

Maintain a clean, organized, and inviting front desk area.

Assist with occasional errands, such as dropping packages at the post office.

Monitor visitor foot traffic and remain alert to overall security.

Follow and understand security procedures to ensure guest and staff safety.

Qualities & Skills:

Friendly, approachable, and enthusiastic personality.

Excellent communication and customer service skills.

Ability to multitask and stay attentive in a busy environment.

Dependable and punctual.

Interest in music history and The Church Studio’s mission is a plus.

Time Commitment:
Flexible shifts available. Saturdays and event days are the busiest and most in need of support.

Impact:
As the first point of contact, you set the tone for each visitor’s experience. Your presence helps guests feel welcome, keeps operations running smoothly, and supports the mission of The Church Studio.

Welcome Host & Greeter

Position Summary
The Front Desk Host/Greeter is the first point of contact for all guests and plays a key role in creating a welcoming experience. This position is responsible for greeting visitors, managing guest sign-in, offering refreshments, and taking coats/jackets if needed. The Host/Greeter is also trained and certified to confidently discuss and sell memberships, helping guests feel informed and excited about joining our community.

Key Responsibilities

Greet all guests with a friendly, professional, and welcoming demeanor

Coordinate a docent for the tour

Ask guests to sign in and assist with any check-in needs

Offer and serve coffee or water upon arrival

Manage coat check and ensure personal items are handled with care

Answer general questions about the space, events, and services

Confidently explain membership options, benefits, and pricing

Process membership sign-ups and sales accurately

Maintain a clean, organized, and inviting front desk area

Communicate guest needs or concerns to the appropriate team members

Position Summary
The Front Desk Host/Greeter is the first point of contact for all guests and plays a key role in creating a welcoming experience. This position is responsible for greeting visitors, managing guest sign-in, offering refreshments, and taking coats/jackets if needed. The Host/Greeter is also trained and certified to confidently discuss and sell memberships, helping guests feel informed and excited about joining our community.

Key Responsibilities

Greet all guests with a friendly, professional, and welcoming demeanor

Coordinate a docent for the tour

Ask guests to sign in and assist with any check-in needs

Offer and serve coffee or water upon arrival

Manage coat check and ensure personal items are handled with care

Answer general questions about the space, events, and services

Confidently explain membership options, benefits, and pricing

Process membership sign-ups and sales accurately

Maintain a clean, organized, and inviting front desk area

Communicate guest needs or concerns to the appropriate team members

A docent or tour guide at The Church Studio serves as a knowledgeable guide who leads tours, shares the great history of the studio, highlights key artifacts and memorabilia, and helps guests engage with the legacy of the space.

They create a welcoming, educational experience for visitors while representing the mission of The Church Studio Music Foundation

Docent Guide

https://docs.google.com/document/d/1-BwkJ8PHq78SZqMXVtje5Cvu4N_52NoP2FcasQcnaEE/edit?usp=sharing

Overview
This entry-level role helps prepare membership packets for The Church Studio. The main responsibility is putting together materials for Entry Level and Standard membership packets in a neat and accurate way.

Responsibilities

Assemble Entry Level and Standard membership packets

Place the correct items in each packet, including:

Church Studio tour tickets

Harwelden Mansion tour tickets

Drink tickets

Membership pick

Jessica’s business card

Personal letter

Service brochures

Follow a checklist to make sure each packet is complete

Keep packets organized and ready for use

Let a supervisor know when supplies are running low

Qualifications

Entry-level position; no experience required

Good attention to detail

Able to follow simple instructions

Reliable and organized

Work Environment

Indoor, hands-on assembly work

Can be seated or standing

A docent or tour guide at The Church Studio serves as a knowledgeable guide who leads tours, shares the great history of the studio, highlights key artifacts and memorabilia, and helps guests engage with the legacy of the space.

They create a welcoming, educational experience for visitors while representing the mission of The Church Studio Music Foundation.

A docent or tour guide at The Church Studio serves as a knowledgeable guide who leads tours, shares the great history of the studio, highlights key artifacts and memorabilia, and helps guests engage with the legacy of the space.

They create a welcoming, educational experience for visitors while representing the mission of The Church Studio Music Foundation.

The Church Studio

Join our Green Team and help keep the outdoor grounds of The Church Studio looking beautiful and welcoming! As a Green Team volunteer, you’ll play an important role in supporting our mission by creating a vibrant, well-maintained environment for all who visit.

Duties include:

Watering plants and flower beds every day in the Summer (Especially the black pots in courtyard) 

Laying mulch and maintaining garden beds

Picking up trash and keeping the property clean

Caring for outdoor plants and landscaping

Assisting with seasonal tasks and other miscellaneous outdoor duties as needed

No gardening experience is required—just a love for the outdoors and a willingness to help! Your time and effort directly support the studio’s mission to educate, inspire, and welcome guests with pride in our historic space.